Working as an event organiser for the first time is truly nerve-wracking and can be full of pressure. There’s so much to prepare and worry about, from contacting vendors beforehand to live video streaming on the big day. It definitely is a tough act to pull off but not impossible to achieve.
While a lot of things can happen before and after the event, the most important thing for you to do is to keep your composure at all times. For this to be possible, we’ve created a basic guide for first-time event organisers like you.
This guide will walk you through the process of looking for contractors like the best live video streaming company and the crew to clean up the venue post-event. You will find tips, reminders, and points to set up any event, big or small, successfully.
Create a Timetable and Checklist
Time is crucial in any event planning. A small delay might cause a ripple effect that could spoil the entire event. To make sure everything is secure and in its correct pace, you need to make a checklist with a corresponding timetable.
Make sure that the most important aspects are at the top of the list. The order of these items should also coincide with the order of its priority. For example, you prioritise finding a venue over searching for a provider of live video streaming in Australia. This means that you put the venue on top of the list followed by live video streaming services and so on.
Furthermore, your checklists should also include the contact details. This way you don’t have to go over and over your address or phone book again.
Keep Calm During the Event
On the day of the event that you organised, you should always take charge of everything. You can’t, at all cost, lose focus. Avoid panicking when something goes wrong.
Are the attendees late and the live video streaming team is already set up? Remember the arrangements that you planned ahead and what alternatives you had in mind. Should it be something that’s out of control, work on what you have on hand instead of worrying about the situation.
Settle Due Arrangements
There’s more job for you after the event is done. Check the equipment, machine, and other rental units for any damages. Everything that has to be returned should be accounted for.
Aside from that, you have to settle your remaining dues with the contractors such as the Australian live video streaming experts you have hired. Companys like Go Live Australia can make special payment arrangements per event needs. Maintaining a good relationship with them will make it easier for you to set bespoke packages on your next events. The same is true with other vendors.
To wrap everything up, you also have to audit all the costs you have incurred, from the payments of your staff to the fees for the live video streaming coverage. Make necessary reports and submit them on time to finally complete your job.
Events planning takes a lot of patience and hard work. Remember this guide as you start organising your first event and the next ones.